man looking at watch while working at his computer

Warren Buffett’s System to Save Time

Warren Buffett, the renowned billionaire investor, grappled with managing an ever-increasing workload. 

He wasn’t able to focus on his top priorities. The things that made his business money. 

Despite his incredible success, he realized he needed to find a way to save time and streamline his business operations to focus on what truly mattered.

Being a master of efficiency and strategic thinking, Warren Buffett embarked on a quest to implement a new system that would transform his workflow. 

Recognizing the value of delegation and prioritization, he gathered his team of trusted advisors and key employees for a brainstorming session.

During this session, Buffett shared his vision of optimizing time and increasing productivity. 

Saving Time

Together, they identified areas where time was being unnecessarily consumed and explored strategies to eliminate inefficiencies. 

They analyzed the existing processes, documented priorities, identified bottlenecks, and devised a plan to implement a new system.

One significant area that demanded attention was the flood of paperwork and administrative tasks that consumed Buffett’s time. 

But instead of continuing with the same ways of doing things, Buffett spearheaded the implementation of a digital document management system. 

The system enabled the team to digitize documents, automate workflows, and centralize information in a secure and easily accessible digital format.

As the new system took shape, Warren Buffett and his team introduced training programs and workshops to ensure everyone was comfortable with the transition. 


They emphasized embracing technology to simplify tasks, reduce manual errors, and enhance collaboration. 

The team recognized that leveraging technology could free up valuable time to focus on research, analysis, and making strategic investment decisions.

Warren Buffett witnessed a significant transformation in his daily operations with the new system. 

He no longer found himself buried in paperwork or consumed by mundane administrative tasks. 

The digital document management system streamlined processes, allowing him to access critical information at his fingertips, collaborate seamlessly with his team, and make well-informed investment decisions more efficiently.

With the burden of paperwork lifted, Buffett harnessed his newfound time and directed it towards what he loved most—studying businesses, analyzing financial data, and searching for new investment opportunities. 

New Systems

He had more space for deep thinking, brainstorming, and mentoring his team members.

As a result of implementing the new system, Warren Buffett’s productivity soared to new heights. 

The lessons he learned from optimizing his own time management and introducing streamlined systems eventually became a part of the business philosophy of his conglomerate, Berkshire Hathaway.

The story of Warren Buffett’s time-saving transformation serves as a reminder that even the most accomplished individuals can find ways to enhance their productivity. 

By understanding priorities, identifying inefficiencies, embracing technology, and implementing streamlined systems, 

Buffett saved time and empowered himself and his team to focus on what truly mattered—nurturing investment strategies and building long-term wealth.

We don’t talk about priorities enough.


Now, I know what you’re thinking. “Ugh, priorities. That sounds boring.” But hear me out. 

Priorities can actually be pretty exciting when you think about it. They’re like a flight plan for your life! 

Buffett saved himself and his company time and money by slowing down and reviewing their current processes.

This process allowed them to understand their priorities and implement improvements so they could focus on the deeper work.

The work that made them money, improved relationships, and helped them plan for the future.

At the end of the day, you can time travel for a few minutes. 

You take off, do your work and land your plane at the end of the day. Then you go into your time-traveling spaceship (AKA your reflection device, journal, recorder, etc.), and see what could be improved for your next flight tomorrow.

And who doesn’t love a good flight plan?

“The difference between successful people and really successful people is that really successful people say no to almost everything.” Warren Buffett

So, what exactly are priorities? 

Simply put, they’re the things that matter most to you. 

They’re the things that you want to focus your time and energy on. And let’s face it, we all have a lot of things vying for our time and attention these days. 

Work, family, friends, hobbies, Netflix binges… the list goes on and on. So, it’s important to figure out what your priorities are and make sure you’re spending your time on the things that truly matter to you.

When you increase your self-awareness, decisions become easier. You can try the Decision-Maker personality quiz to help you understand your decision-making personality type.

Journal Prompt

I would like you to make a list of all your priorities that you have for an average week:

  • Respond to emails.
  • Work on updating my resume.
  • Publish my podcast episode.
  • Playing with my kids.
  • Making dinner for the family.
  • Exercising.

Make a list of 20, 30, or 50 things. Add all the tasks you do during a regular week to your list. Let me know if you are surprised by how many things on your list.

Just list as many things as you can. The idea is to see all our priorities. You start to see how many tasks you juggle each week.

Then circle the ones that matter to you. Then put them in order. It’s this order of priorities that will help you say “yes” to the things that matter and “no” to the things that don’t matter as much.

Now, I know that can be easier said than done. It’s easy to get distracted by shiny objects (or cat videos) and lose sight of what’s really important. 

But fear not! 

I have a tip to help you stay focused on your most important work.

Save Time Tip: Capture It (Saves 20 min a day)

When you have an idea or project that you want to work on. Write it down and get back to the most important task that you are already working on or should be working on

If you are anything like me, you have an idea and want to do it. This idea might be great, but being intentional with your time means staying focused on what you want to accomplish that day. 

Then at the end of the day you can decide whether this should be a priority for tomorrow or another day.

This “Capture It” technique will save you from jumping to another task or project that might not need to get done or can be put off when you have a lower energy moment.


Your priorities should be revisited regularly.

How often do you ask yourself if you focus on the right projects? 

Most of us lose valuable time trying to get the wrong things accomplished.

We don’t know this, of course, but it’s because we don’t have a way to review our work and calibrate our actions with our Northstar. 

Make some time this week to look at your tasks and projects and how they align with your career vision. I’ll bet you $100 that you are wasting time.

With a little tweaking can focus on higher-leverage work.

Check out the 5 Day Save Time challenge that we run to help you save 5 hours a week.

Similar articles:

Photo by Brad Neathery on Unsplash